What to do when a company receives a driving notification

If you run a fleet of vehicles, it is important that your record keeping is up to date so that you can reply to a notice of intended prosecution that your administrative department may receive.

It is important not to ignore the notice because, as the registered keeper of the vehicle, you are responsible for returning the notice of intended prosecution.

You should take advice at an early stage to ensure that your response is accurate.

It is important you keep records of who is driving your vehicles and when so that you can identify which employee was driving at the time of the alleged offence and thereafter to return the notice of intended prosecution to the Police.

Time is important when dealing with a notice of intended prosecution as you will usually only be given a maximum of 28 days within which to reply.  You company be convicted if you say that you do not know who the driver was and could not with reasonable diligence identify the driver of the vehicle.  This is again where record keeping is important.

You will be expected to maintain a log showing who drove your vehicles on any occasion they were used.  If no records exist or they are not complete, it is highly likely the company will be convicted.

It is not possible to argue that you did not know who had taken the speeding vehicle at the time in question and for further information on how to keep records in relation to speeding offences and advice on dealing with a notice of intended prosecution please contact NilsO@chadlaw.co.uk